eDiscovery Tools We Love

Intella by Vound

intella-logo-huge-greenIntella is one of our go-to tools for working with client’s data. Intella lets you index, filter, and tag data with so much ease, you’ll wander why you thought eDiscovery was hard. Intella also lets you do a limited review of the data — you can see it in native or other formats — but with more limited functionality than a more robust platform specifically designed for review with lots of bells and whistles.

We use Intella to narrow our collected data using the built in concept mapping, and filtering on ALL available fields of metadata. Even the most targeted collection has more data than you need — Intella gets you down to the exact set you need to review. We also use Intella to help us identify key search terms for agreement with the other side. Looking at the data and talking to witnesses about what you see is a million times better than lawyers guessing on their own, and not all cases call for or can afford more sophisticated computer assisted review.The best part is that anyone can afford it.  And, once you buy the license, you can run as much data through it as your license allows over and over and over again.  No per gigabyte charges.  Hooray!

Intella is available as a one off license (see the Vound site for licensing and pricing) and requires a dongle (a nifty USB drive that you plug into the machine you want to use it on).  The only downside to Intella is that Mac users need to run it on a virtual machine as it requires IE.

Office 365 for SharePoint by Microsoft

SP logo 2013Surprised that we are recommending SharePoint, a Microsoft tool, and one typically associated with large enterprise infrastructure?  Well sometimes we can’t believe it either, but using SharePoint through the subscription-based, cloud service Office 365 requires no ramp-up or infrastructure.  And with a little knowledge, it can alleviate dependence on over-extended IT resources and provide a handy toolkit for proving concepts and tracking all types of structured data about your organization’s information assets.

We’ve used it in a variety of environments to build data maps, records inventories, legal hold matter and custodian databases, information risk assessments, and retention schedules.  We’ve also used it to create micro-destination sites to hold policy, procedure, template, glossary, and other resources to help occasional practitioners get oriented to eDiscovery practice or information governance.

Note – Mac users will need to run Parallels and install MS Office applications in order to use all of the Microsoft Office functionality integrated into SharePoint, for example the Data Sheet (or Excel/Access) view or Export to Excel.

Like some of the other tools we love for eDiscovery, the best part is that any individual practitioner or organization can afford a subscription to this tool.  And, once you buy a 365 license, you also have access to the cloud version of the entire Microsoft Office suite.

Have some familiarity with the basics of spreadsheets and databases, simple web sites and pages?  Finding purpose-built tools for legal hold tracking, data mapping or records inventories too expensive or too much of a commitment? Then SharePoint in Office 365 is worth a look, especially since you can get a single subscription, try your hand at configuring the repositories you need, and cancel or add subscriptions at any time.

Logikcull by Logik

logikcull-logo-with-tagline-800x299This web based all in one processing and review tool is new onto the eDiscovery scene — we first saw it at LegalTech in January and then got to test it in Beta before its release a couple of months ago. Logik, the company behind Logikcull,  set out 4 years ago to turn eDiscovery review on it’s head and, with outside the box thinking and pricing by the document INSTEAD of the gigabyte — it has.  You pay monthly for a subscription based on the number of documents you have uploaded, with NO extra charge for multiple users.  Tell me another vendor that lets that happen.

What do we love about it?

  • For starters, anyone can use it.  No training is required, although like any new software, you’ll want to set aside some time to familiarize yourself with it, and Logikcull has started offering some advanced training via webinars.  Once you sign up for an account, you’ll get email notifications of when they are happening.
  • It’s accessible via the iPhone and the iPad, so Applephiles like Kelly Twigger are in heaven.
  • Uploading data for processing (converting all of the various file types that you have in your collection to one file type that the software can read) is as simple as plugging in a USB drive or browsing to the file with the data on your computer.
  • It’s super easy to set up key searches and bulk tag documents and has pretty much all of the features you’d want in a review platform.  There’s no ECA or analytics built in here, so if you need that level of functionality, you’ll need a different too.
  • Logik’s customer service is excellent and no question is too dumb.  They want you to be able to handle and review the data yourself.
  • Logikcull breaks down your monthly bills by matter, so you have to the document costs for each of your client’s projects for billing directly.  That’s a huge hurdle for firms who are moving to charging clients for using more up to date software.

You can sign up for a free 30-day trial, so you have nothing to lose.  They’ll even set up a demo data set for you if you ask nicely.  (Tell them Kelly sent you.)  We recently recommended Logikcull to a client that was looking to move off of their legacy Summation installation and they are loving the flexibility it offers for attorneys, paralegals and admins to access it at no extra charge.